Employment Terms: Full-Time, 1-Year Contract

Start Date: December 2024

Join a dynamic and vibrant community where you’re not just working, but are inspired to grow, create, and make a difference every step of the way! At Branksome Hall, a leading IB World School for girls in Toronto, you’ll be surrounded by more than 900 bright students and 230 passionate colleagues, all in an atmosphere that thrives on innovation, collaboration and creativity. Our core values — Sense of Community, Inclusiveness, Creativity, and Making a Difference — will ignite your passion and inspire you to reach new professional heights.

Get ready to embark on a truly rewarding career where your impact will help shape a better, brighter future!

The Opportunity:

Reporting to the Head, Junior School the Administrative Assistant to Head, Junior School provides support to the Head and works collaboratively with the team ensuring smooth running of the Junior School Office. In this role, the successful candidate prepares documentation, coordinates and manages the Head’s calendar, supports the coordination of events and the review of communications and publications.  With experience supporting a leader, you anticipate the needs of the Head, Junior School and take initiative for daily organization to support their day. At ease in a busy school office environment, you enjoy working with children and are able to build relationships across the school. 

This is a full-time, full-year role, providing support in the Junior School in all areas as needed, including the summer and March break periods.

Key Accountabilities include, but are not limited to:

• Schedule appointments with various constituent groups including staff, students, parents, employees and external stakeholders
• Schedule, prepare and distribute agendas, presentation materials, and coordinate logistics, room bookings, food requests, and refreshments set up, as required, for a range of meetings within Junior School
• Oversee the Junior School Calendar and attend whole school meetings 
• Support with assessment of students’ needs to visit the Health Centre; contact Nurse as necessary for serious medical issues (anaphylactic reactions, diabetic students etc.)
• Review, edit and draft documents for format, clarity, grammar, punctuation, and spelling
• Prepare, format and edit reports including Board reports, and other reports as required
• Arrange and coordinate logistics for travel including purchasing airline tickets and arranging accommodation
• Monitor the expenditure for the Junior School and follow up on budget variances
• Prepare expense reports and cheque requisitions, and manage credit card expenses and statement recording
• Working collaboratively with key stakeholders to ensure Junior School events are well planned and implemented by providing support to and serving as the main point of contact to various events throughout the academic year
• Handle confidential student information and assist with updating and the maintenance of the various online filing systems and databases, including student records
• Provide support to the JS Receptionist/Administrative Assistant with greeting, and directing visitors/parents as needed, answering phones and managing the entrance security system
• Be aware of student allergies and serious medical issues and keep Head apprised of potential medical issues or accidents as required.

Candidate Profile:

• Post-secondary training in a related field;
• 3+ years experience providing a combination of senior level support and administrative support; 
• Proficient in the use of computer software programs, Microsoft Word, Excel, PowerPoint, Outlook, Zoom, Google Suite applications, Student Information Systems;
• Experience in an educational setting is an asset.
• High level of sound and independent judgment, reasoning, and discretion; 
• Excellent writing skills, including proper spelling, grammar and punctuation
• Strong knowledge of general office procedures involving, calendar management, event coordination, travel arrangements, and reports
• Superior time management and multitasking skills; ability to prioritize tasks with minimal supervision and strong attention to detail

Why Join Branksome Hall: 

Joining Branksome Hall will change your life. Along with highly collaborative, mission-driven colleagues and a stimulating environment, Branksome Hall offers the opportunity to:

• Earn a competitive salary and generous vacation, taxable lunch benefit, health & dental benefits and pension plans, including contributions to the Ontario Teachers’ Pension Plan (OTPP) for eligible employees; 
• Join a strong community with a commitment to students and to the growth and development of employees through ongoing professional development and mentorship;
• Engage with a network of internationally renowned industry experts, leaders and entrepreneurs;
• Access state-of-the-art facilities and resources to support wellness, such as the Athletics and Wellness Centre.

Target Hiring Range: $46,904 – $58,552

How to Apply:

Bring your vision, passion and creativity to Branksome Hall. Tell us about yourself and how you will make a difference in the lives of girls by submitting your application to our careers page by October 10th, 2024. Applications will be reviewed on an ongoing basis and the posting will remain active until the position is filled.

Applications (resume and cover letter) can also be sent to:

Branksome Hall – Human Resources

10 Elm Avenue

Toronto, Ontario

M4W 1N4

Branksome Hall is an equal opportunity employer and welcomes applications from all candidates who meet the minimum requirements for the position. Branksome Hall is strongly committed to diversity, equity and inclusion within its community and welcomes applications from racialized persons/persons of colour, Indigenous/Aboriginal People of North America, persons with (dis)abilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas, and champion diversity in its broadest sense. Accommodations are available upon request for candidates engaging in all parts of the recruitment and selection process at Branksome Hall.

We thank all applicants in advance; however, only those selected for an interview will be contacted. 

To learn more about Branksome Hall, visit our website at: branksome.on.ca.